Hello CPR+ Weekly Infusion Readers,

The home infusion therapy market is a small, close-knit community so when someone from our industry accomplishes something that less than 200 people in the history of the planet has ever achieved, I’d say that’s newsworthy.

Michael Cook, Senior Developer for home infusion software vendor Hann’s-On Software, just completed RAAM – Race Across America – 3,021 miles on a bicycle in 11 days, 12 hours and 5 minutes. Michael and 20 others cyclists in the “Male, Under 50, Solo” category (that’s right – he did it riding by himself!), left Oceanside, California on June 17th at 3:00 PM and rolled into Annapolis, Maryland at 3:20 AM Monday, June 29th, 2009. This is a physical and mental achievement so incredible, so incomprehensible, so mind-blowing, I cannot even imagine it. Sleeping just 3 hours and riding for nearly 20 hours per day, Michael averaged a mind-blowing 265 miles per day!

From everyone here at CPR+, we extend our heartfelt congratulations to unquestionably the fittest and most determined guy in home infusion. Way to go Michael!

Congratulations from Jeff, Stuart and the entire D.H.S. Staff.

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We all know the importance of the ability to track drug lots in a pharmacy. But what about supply items? What if your company just received a letter from a manufacturer that a certain lot number of oxygen masks had a defect? How quickly could you locate the names of every patient that received items from that lot? Whether you’re a pharmacy or an HME provider, wouldn’t it be great to have that same ability associated with your supplies? We thought so! Now, CPR+ (in version 8.2) can do that very thing – track supplies by lot number.

On the Item Info tab of a supply item, there is a checkbox labeled Log Lots? It is this checkbox that allows your company to track the lot numbers of a specific supply item. Check the checkbox and then click the Qty / Costs tab.

You’ll see a button labeled View Lot Numbers. Click this button and the Lots window for this supply item is displayed. While you’re there, you can edit an existing lot or add a new lot for this supply item.

Click Add a New Entry to display the Add Supply Lots window. There are two fields: Supply Lots and Expiration Date. Enter the lot number and an expiration date. Remember to click Save & Close to save the information.

Adding a Tracked Supply Item to a Delivery Ticket

When you create a Delivery Ticket, whether you use a Supply Kit Template or pull an individual item, if the item is being tracked, you’ll notice that in the Item Name column, the supply item name is followed by Lot#__________. This let’s you know that the item is being tracked based on lot number.

The next step is to open the Things To Do Menu and access the Delivery Ticket Confirmation window. Select the ticket and click the Confirm Ticket button. When you confirm a ticket with tracked items, the Assign Lots window will open, prompting you to select a lot number for those items. Use the <spacebar> or click the Select Item button.

Next, the Select a Supply Lot window opens. Tag the lot number for the item by pressing the <Spacebar> and press <F2> to continue.

To show that this item is linked to a lot number, an X will appear in the Selected column. When you click the Save & Close button, the items will be deducted from inventory and the ticket will leave the confirmation file list as normal.

The Dispensed Supply Lots Report

Not to steal any of Ann Porter’s thunder, but here’s a great report for you: The Dispensed Supply Lots Report. This report is associated with the ability to track lot numbers for supply items. Remember that letter notifying you about the defective masks? Using this report, in a matter of minutes, you’ll have a list of the patients, the delivery ticket numbers and the delivery dates tied to that lot number. To access this report, from the Main Menu, click Reports (4) > Inventory Reports (3) > Dispensed Supply Lots (A).

After clicking this button, you will be presented with the Report Options window. Here, you can create the report based on:

• A predefined date range
• A user-defined date range, or
• A specific lot number.

With this report in hand, you can start the process of picking up the recalled product and sending out new shipments to your patients.

If you’d like more information on this or any report, call CPR+ Customer Support or send an email to Ann Porter at ann.porter@cprplus.com.

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The Joint Commission is coming!  The Joint Commission is coming!  What do we need to do?!

Sound familiar? No, this isn't last week's article. It's not just those MD licenses that those pesky surveyors want to see!

You need to be able to demonstrate that you are tracking what is happening with your equipment. If a surveyor hands you a piece of paper with the description and serial number of a piece of equipment, and says, “I need the equipment history for this item,” the Rental Items History Report gives you exactly that information.

From the Main Menu, select Reports (4) > Inventory Reports (3) > Rental Item Reports (4) > Rental Items History (4). Select the equipment you want to review. Select “Yes” at the prompt “View history of a specific piece of equipment?” to see just one rental item, or “No” to see the history of all units for that rental item.

Hand the list to your surveyor before he gets back to the desk where he’s working. Bam!

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